Under general supervision, perform complex administrative duties and coordination of Women Ministry tasks.
Essential Duties and Responsibilities
(Other duties may be assigned)
- All Employees are expected to commit to Christ and the philosophy, ministry, and vision of OCBF and help meet the church family’s spiritual, social, emotional, and physical needs. This position provides prayer, spiritual assistance, and ministerial support to co-workers and others they meet. This includes but is not limited to being available to pray with employees, convey Biblical principles during staff meetings and church activities, and know and ensure that the church’s mission and vision are integrated into all aspects of the department’s task. As the Employee Handbook outlines, all staff must live a life that models the church’s core values. To further the church’s mission of disciplining the church to impact the world, they must be involved in spiritual discipleship while performing the essential job requirements.
- Coordinate with all internal OCBF staff regarding WNC (Women’s Night Connect), Desperate for Jesus (DFJ) and LOL (Life on Life) plans and needs.
- Serve as a liaison for SPO and special events to ensure decisions are communicated, guest invitations are originated, and communication flows smoothly between the volunteer committee and Women’s Fellowship leaders.
- Curate the creation, production, organization and management of various newsletters, social media, visual brand elements, and documentation to serve the needs of the Women’s Ministry.
- Provide hospitality for guest of Women’s Ministry by sending thank you cards, gifts, etc.
- Serve as a point of contact and assist in maintaining the ministry event calendar for Women’s Ministry while managing various email accounts.
- Lead the teams and monthly meetings for LOL and WNC.
- Organize and maintain the database for Women’s volunteers and LOL leadership and service teams.
- Respond to all phone calls, web updates and connect emails in a timely fashion.
- Scribe and compile program details, meeting notes, and proposals during ministry meetings.
- Conduct research, compile data, and prepare reports and other papers for consideration and presentations.
- Develop and maintain the budget for LOL and WNC.
- Coordinate all food service needs for LOL and WNC.
- Transcribe weekly sermon outline and audio notes and send to appropriate parties.
- Manage the development process for the weekly study guide and write it monthly.
- Review and Edit Study Guide for SPO review and approval.
- Place all SPO events in Service U and Planning Center (excluding conferences).
- Complete EAE forms for all SPO major events.
- Respond to web requests/connect forms/online inquiries.
- Curate and maintain list of the Sr. Pastor’s sermons by year and update the manuscript list.
- Interact with volunteers, members and various staff to communication ministry needs.
- File and retrieve organizational documents, records, and reports as necessary.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Attendance/Punctuality – Is consistently at work and on time. Ensure work responsibilities are covered when absent. Arrive at meetings and appointments on time.
Cost Consciousness – Prepare and maintain department budget and work within approved budget. Develop and implements cost saving measures. Contribute to profits and revenue. Conserve organizational resources.
Customer Service – Demonstrate the ability to manage difficult or emotional customer situations. Respond promptly to customer needs and service requests. Solicit internal and external customer feedback to improve service.
Computer Skills – Demonstrate advanced working knowledge of Microsoft Office Products including but not limited to Word, Excel, Power Point, and Outlook. Must have a high technical altitude with the ability to learn how to utilize various systems.
Dependability – Follow instructions, respond to management direction. Keep commitments. Willing to commit to long hours of work when necessary to reach goals.
Diversity – Demonstrate knowledge of EEO policy. Show respect and sensitivity for cultural differences. Educate others on the value of diversity. Promote a harassment-free environment. Build a diverse workforce.
Ethics – Inspire the trust of others by keeping commitments and working with integrity and ethically. Uphold organizational values.
Interpersonal Skills – Focus on solving conflict, not blaming. Treat others with respect. Maintain confidentiality. Listen to and accepts feedback from others and remain open to new ideas. Keep emotions under control.
Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent, and to draw and interpret bar graphs. Present numerical data effectively.
Oral Communication – Communicate primarily in English. Speak clearly and persuasively in positive and/or negative situations. Listen to get clarification. Respond well to questions. Clearly communicate ideas in a group during meetings and when making presentations.
Planning/Organizing – Prioritize and plan work activities. Use time efficiently. Plan for additional resources. Set goals and objectives. Organize or schedule other people and their tasks. Develop realistic action plans.
Problem Solving – Identify and resolve problems in a timely manner and demonstrate the ability to develop alternative solutions. Gather and analyze information skillfully. Work well in group problem solving situations. Demonstrate reason even when dealing with emotional topics.
Professionalism – Approach others in a tactful manner by showing respect and consideration regardless of status or position. React well under pressure.
Reasoning Ability – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Safety and Security – Observe safety and security procedures. Determine appropriate action beyond guidelines. Report potentially unsafe conditions. Use equipment and materials properly.
Teamwork – Balance team and individual responsibilities. Exhibit objectivity and openness to others’ views. Give and welcome feedback. Contribute to building a positive team spirit. Put success of team above own interests. Able to build morale and group commitments to goals and objectives. Support everyone’s efforts to succeed.
Written Communication – Write routine reports and other correspondence clearly and informatively and can vary writing style to meet needs, primarily in English. Edits work for spelling and grammar. Must be able to read and interpret written information.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor’s degree in Business or ministry-related experience; three to five years of administrative assistant experience, two of which must have included organization, coordination, and performance duties as outlined. Microsoft Certification required. Must be able to maintain a high level of integrity and confidentiality.
Spiritual Commitment
All employees are expected to commit to Christ and to the philosophy, ministry and vision of OCBF and to help the church to meet the spiritual, social, emotional and physical needs of the church family.
Members are asked to commit to:
- Consciously pursuing spiritual growth by participating in the vital experience of the church (Education, Fellowship, Outreach and Worship).
- Faithfully give at least 10% of their income to the ministry of OCBF.
- Faithfully serve in one of the ministries of the church in a volunteer capacity.
- Agree to read and function under the guidelines and authority of the Church Constitution and By-Laws.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is occasionally required to stand; walk; use hands and fingers to handle, touch, and feel along with reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds (office supplies, copier paper). Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
