Under general supervision, perform complex administrative and clerical duties to support the Associate Pastor’s function.
Essential Duties and Responsibilities
(Other duties may be assigned)
- The professional staff at Oak Cliff Bible Fellowship have distinct roles that directly or indirectly affect the spiritual development of church members. Each employee must model Christian values in daily interactions and uphold the church’s core values. Minister and pray with co-workers, promote a unified and spiritually enriching work environment with a servant attitude while supporting the church and church members of the community. Must demonstrate a commitment to the church’s mission and values in all aspects of the role by engaging in continuous spiritual growth and development through participation in church activities and personal discipleship. You must be actively involved in staff meetings, Bible studies, and support the church’s mission to influence and serve the broader community through active involvement in church functions while performing the essential job requirements.
- Oversee all aspects of general office coordination.
- Maintain the Associate Pastor’s and the office calendars to coordinate work flow, meetings, appointments, etc.
- Interact with clients, vendors, and visitors.
- Open, sort, and distribute incoming correspondence including faxes and email and sign for and distribute UPS/FedEx or similarly delivered packages.
- Create and maintain a filing system for personnel files, meetings, events, reports, billings, etc.
- File and retrieve organizational documents, records, and reports.
- Coordinate and direct office services such as housekeeping and maintenance of office equipment and/or other services provided for the department.
- Create and modify documents such as invoices, reports, memos, letters, and financial statements using word processing, spreadsheet, database, and/or other presentation software such as Microsoft Office® or other programs.
- Conduct research, compile data, and prepare reports and other papersfor consideration and presentations.
- Arrange programs, events, meetings, and/or trainings by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
- Record, compile, and distribute meeting minutesin a timely manner.
- Collect and maintain inventory of office equipment and supplies.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Attendance/Punctuality – Is consistently at work and on time. Ensure work responsibilities are covered when absent. Arrive at meetings and appointments on time.
Cost Consciousness – Prepare and maintain department budget and work within approved budget. Develop and implements cost saving measures. Contribute to profits and revenue. Conserve organizational resources.
Computer Skills – Demonstrate advanced working knowledge of Microsoft Office Productsincluding but not limited to Word, Excel, Power Point, and Outlook. Ability to type a 40wpm with 95% accuracy.
Dependability – Follow instructions, respond to management direction. Keep commitments. Willing to commit to long hours of work when necessary to reach goals.
Design – Generate creative solutions. Has the ability to translate concepts and information into images. Use feedback to modify designs. Apply design principles. Demonstrate attention to detail.
Diversity – Demonstrate knowledge of EEO policy. Show respect and sensitivity for cultural differences. Demonstrate the ability to addressthe various learning styles of students. Educate others on the value of diversity. Promote a harassment-free environment. Build a diverse workforce.
Ethics – Inspire the trust of others by keeping commitments and working with integrity and ethically. Uphold organizational values.
Interpersonal Skills – Focus on solving conflict, not blaming. Treat others with respect. Maintain a high level of communication with the HR Director and a high level of confidentiality. Listen to and accepts feedback from others and remain open to new ideas. Keep emotions under control.
Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent, and to draw and interpret bar graphs. Present numerical data effectively.
Oral Communication – Communicate primarily in English. Speak clearly and persuasively in positive and/or negative situations. Listen to get clarification. Respond well to questions. Clearly communicate ideas in a group during meetings and when making presentations.
Planning/Organizing – Prioritize and plan work activities. Use time efficiently. Plan for additional resources. Set goals and objectives. Organize or schedule other people and their tasks. Develop realistic action plans.
Problem Solving – Identify and resolve problems in a timely manner and demonstrate the ability to develop alternative solutions. Gather and analyze information skillfully. Work well in group problem solving situations. Demonstrate reason even when dealing with emotional topics.
Professionalism – Approach othersin a tactful manner by showing respect and consideration regardless of status or position. React well under pressure by keeping emotions under control.
Reasoning Ability – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Safety and Security – Observe safety and security procedures. Determine appropriate action beyond guidelines. Report potentially unsafe conditions. Use equipment and materials properly.
Teamwork – Balance team and individual responsibilities. Exhibit objectivity and opennessto others’ views. Give and welcome feedback. Contribute to building a positive team spirit. Put success of team above own interests. Able to build morale and group commitments to goals and objectives. Support everyone’s efforts to succeed.
Written Communication – Write reports and other correspondence clearly and informatively and can vary writing style to meet needs, primarily in English. Edits work for spelling and grammar. Must be able to read and interpret written information.
Qualifications
To perform thisjob successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate’s degree or equivalent; three to five years of clerical experience, two of which must have included organization, coordination, and performance duties as outlined.
Spiritual Commitment
All employees are expected to commit to Christ and to the philosophy, ministry and vision of OCBF and to help the church to meet the spiritual, social, emotional and physical needs of the church family.
Members are asked to commit to:
- Consciously pursuing spiritual growth by participating in the vital experience of the church (Education, Fellowship, Outreach and Worship).
- Faithfully give at least 10% of their income to the ministry of OCBF.
- Faithfully serve in one of the ministries of the church in a volunteer capacity.
- Agree to read and function under the guidelines and authority of the Church Constitution and By-Laws.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
